NALCAP GUIDE

The North American Language and Culture Assistants Program (NALCAP) offers U.S. and Canadian citizens the opportunity to work as English language assistants in Spanish public schools. As a NALCAP participant, you'll gain invaluable cultural experience while contributing to English language education in Spain.

To be eligible for NALCAP, you must:

• Be a U.S. or Canadian citizen

• Be between 18 and 60 years old

• Hold a bachelor's degree or be currently enrolled in a university program

• Possess a valid passport that extends at least six months beyond the program's end date (typically May 31st or June 30th)

• Have basic knowledge of Spanish (recommended but not required)

The application process for NALCAP begins months before the school year starts, so it’s important to stay organized and plan ahead. Here’s a typical timeline to follow:

October-November (Year Prior): Preparation

• Research: Review program details (regions, schools, teaching responsibilities) and determine your preferred placement(s).

• Passport: Ensure passport validity through the program's end date. If renewing, copy it before submitting and include the copy and renewal receipt in your application.

• Documents: Gather academic documents (transcripts/diploma copy) and request a recommendation letter (dated no earlier than September 1 of that year).

• PROFEX 2 Account: Create an account using your passport number as the username (or existing login) and complete the three required curriculum/resume sections.

January-February: Application Submission (Specific dates vary)

(2025: February 11 until March 26, 2025.):

• Submit Application: Apply online during the open application period (typically mid-February ). Complete the required "MY PROFILE" sections (General Information, Addresses, Academic Background). Upload all required documents and select your preferred regions. Use a non-college email address.

April-May: Initial Acceptance & Visa Preparation

• Visa Prep (If applicable): If you receive "ACEPTADA" status or by May 1st, begin visa procedures. Determine your local consulate/BLS.(BLS is the office that processes visas for some consulates)

• Background Check: Obtain an FBI background check (and international background checks with apostilles if you have lived abroad for more than 6 months in the last 5 years). Note: Background checks are valid for 5 months.

• Medical Certificate: Obtain a medical certificate (valid for 3 months) and translate it if necessary.

• Visa Application Form: Complete the National Visa Application Form.

May-September: Acceptance, Apostille, Translations, & Visa Appointment

• Acceptance Notification: Receive your Carta de Nombramiento (Letter of Acceptance) via email. This is required for your visa.

• Apostille: Get your FBI background check apostilled (this can take up to 11 weeks). Do not unstaple it.

• Translations: Translate your background check, apostille, and medical certificate (if necessary).

• Visa Appointment: Schedule a visa appointment (procedures vary by consulate: email, phone, website, etc.).

June-September: Visa Appointment (If applicable)

• Attend your visa appointment with all original documents, copies, and money orders.

• Bring extra copies of all documents to your appointment and to Spain. Visa processing typically takes 3-8 weeks.

·         To legally reside in Spain during your NALCAP assignment, you'll need a student visa (Visa de Estudios). It's crucial to secure this visa before traveling to Spain, as it cannot be applied for once you're in the country.

Specific requirements may vary by consulate, so consult your local consulate's website for the most accurate information. Generally, you'll need:

·         Valid passport (at least 6 months validity post-program)

·         Photocopy of passport's ID page

·         Driver's license, state ID, or university ID (proof of jurisdiction)

·         Recent passport-sized photos (1 or 2, white background)

·         Carta de Nombramiento (Letter of Acceptance): This official document details your placement, stipend, health insurance, and program duration. It's essential for the visa application.

·         Medical Certificate: A certificate stating your fitness to travel and work abroad. Some consulates may require a specific template or a Spanish translation.

·         FBI Background Check: Apostilled and translated into Spanish by a sworn translator (like me!). Ensure it's valid for at least 5 months from the issue date.

·         National Visa Application Form: Complete the official form from the consulate's website.

·         Visa Application Fee: Typically $160 for U.S. citizens, paid by money order to the Spanish Consulate.

• International Bank Account: Open an international bank account for easy money transfers. TransferWise or Western Union are good options.

• Be financially ready: Build a solid emergency fund to cover expenses during the initial months. Remember, your first salary might not arrive until November, so be prepared for upfront costs like rent, deposits, and living expenses.

• Debit/Credit Cards: Inform your bank about your travel plans to avoid card restrictions.

• Clothing: Pack for the Spanish climate, considering the seasons. Keep in mind Schools are freezing in the winter and melting hot in the summer.

• Medication: Bring any necessary medications (at least for the first few weeks until your insurance starts)

• Adapter: Pack a universal adapter for your electronic devices.

• Emergency Contact Information: Keep a list of important contacts, including your emergency contacts.

• Power of Attorney: If necessary, consider appointing a power of attorney to handle certain matters back home.

• Finding Affordable Housing:

  • Depending on where you are placed, it might be HARD or REALLY REALLY HARD to find a place to live.

  • If you are moving into a big city consider coming in August instead of September. By mid-September all the decent apartments have been rented and it will take you around a month to find a place to live.

  • Budget in big cities like Madrid, Malaga or Barcelona: 300-700 for a room (200-500 outside the city center)

  • Consider sharing an apartment with other NALCAP participants to reduce costs.( If possible get in contact with them before you arrive in Spain. Agree on the area, price and type of apartment you are looking for).

  • Some websites for apartment hunt: Idealista.com, Fotocasa.es, Spotahome.com,  Milanuncios.com, Aluni.net, Alquilerdocente.com, Badi.com , Pisocompartido.com

• Housing Contracts:

  • Carefully review the rental contract to understand the terms and conditions.

  • Ensure the contract includes information about the rental period, renewal, monthly rent, utilities, and deposit.

  • Take pictures of even the slightest imperfections in the apartment and even make a video the moment you move in. Then send it to your landlord as proof. Spanish landlords are known for scamming people with their deposits)

• Viewings:

  • What to Look For:

    • Structural Integrity:

      • Signs of water damage or smoke damage

      • Mold growth

      • Even, stable flooring, free of loose nails or uneven surfaces

    • Soundproofing:

      • Adequate noise insulation between rooms and neighboring apartments

    • Ventilation:

      • Good airflow and ventilation, free of unpleasant odors

      • Properly functioning windows and outlets

      • Sufficient natural light

  • What to Test:

    • Electrical Systems:

      • Functional outlets

    • Appliances:

      • Operational washer, dryer, dishwasher, refrigerator, water heater, regular heater, air conditioner, microwave, oven, and stove hood

    • Plumbing:

      • Water pressure and temperature regulation in sinks, showers, and toilets

      • Drain functionality

    • Furniture and Bedding:

      • Clean and pest-free mattresses

    • Doors and Windows:

      • Smooth operation, secure locking mechanisms, and minimal drafts

  • General Questions:

·         House Rules: Are there any specific house rules or guidelines for tenants to follow?

·         Roommate Information: If there are roommates, what are their lifestyles like? How old are they? Does the landlord live in the apartment? Do aany of the roommates smoke or have any pets?

·         Utility Costs: What are the average monthly utility costs (water, electricity, gas, internet)? Are there any additional fees or charges?

·         Climate Control: How does the apartment fare during the summer and winter months? Is there adequate insulation and heating/cooling systems?

• Utilities:

  • Utilities are typically billed separately.

  • Be prepared to pay for electricity, water, gas, and internet.

Common Scams

1. Fake Listings:

   • Phony Advertisements: Scammers post fake listings on popular platforms with unrealistic prices or quick deals. They may use stolen photos of real properties to make their listings look legitimate.

2. Advance Fee Scams:

   • Upfront Payments: Scammers request upfront payments for various reasons, often pressuring victims to wire money to foreign accounts.

3. Bait-and-Switch Tactics:

   • Misleading Listings: Scammers lure potential renters with attractive listings but then offer different, less desirable properties.

   • Hidden Fees: They may disclose additional fees or hidden charges after a deal seems finalized.

4. Rental Fraud:

   • Fake Landlords: Scammers pose as property owners and collect rent without legal authority.

   • Illegal Subletting: They may sublet properties without the owner's consent.

5. Airbnb Scams:

   • Fake Listings: Scammers create fake Airbnb listings with stolen photos and false information.

   • Overbooking: They may overbook properties, leading to disputes and potential loss of money.

How to Protect Yourself

• Verify the Landlord: Request identification and proof of ownership.

• In-Person Viewings: Always insist on seeing the property in person.

• Secure Payment Methods: Avoid wire transfers until you have seen the contract.

• Research the Property: Check on Auxiliares Facebook groups bad landlords often get “reviews”.

• Be Wary of Deals That Sound Too Good to Be True: If a deal seems unrealistic, it probably is.

• Trust Your Instincts: If something feels off, it likely is.

Additional Tips

• Check for Legal Documentation:

  • Fianza Receipt: Request a copy of the fianza (security deposit) receipt. It's a legal requirement.

  • Empadronamiento Signature: Ask the landlord to sign your empadronamiento (registration) form.

• Avoid Suspicious Airbnb Reservations:

  • Be cautious of long-term Airbnb reservations, especially if the landlord requests upfront payments or avoids in-person meetings.

  • Verify the listing and the landlord's identity.

2.  How do I register my address? -empadronamiento:

• Within 30 days of arrival, you must register at your local town hall (Ayuntamiento). This is essential for accessing public services and proving your residency and getting your TIE.

• In some areas (big cities such as Madrid, Malaga or Barcelona)  it might be hard to find an appointment.

• Some municipalities may charge a small fee for the empadronamiento process.

• What will you need for your empadronamiento? Passport, Form, Rental Contract/Landlord’s consent. Bring copies of  all of them (just in case).

• Beware that most AirBnBs won’t allow you to register.

3. How do I Apply for my TIE?

o    Timeline: You must apply for your Tarjeta de Identidad de Extranjero (TIE) within 30 days of arriving in Spain.

o    Get an appointment for a date after your student visa starts: https://icp.administracionelectronica.gob.es/icpplus/index.html

o    Required Documents: To ensure a smooth TIE application process, please bring the following original documents and copies:

§  Passport and copy of your passport

§  Appointment confirmation (print a copy)

§  Proof of entry into Spain (stamped passport of plane ticket)

§  EX-17 (original & copy): https://extranjeros.inclusion.gob.es/ficheros/Modelos_solicitudes/mod_solicitudes2/17-Formulario_TIE.pdf

§  Tasa 790-012 https://sede.policia.gob.es:38089/Tasa790_012/ImpresoRellenar

§  Passport photo (not the same size as American passport. Get one in a photo booth

§  Carta de Nombramiento (original & copy)

§  Proof of insurance (original & copy)

§  Volante de empadronamiento (original & copy)*

Additional Tip: When dealing with Spanish bureaucracy, it's often advisable to overprepare. Consider bringing additional documents related to your residency, such as rental contracts, bank statements, or property deeds. Spanish officials are notorious for requesting unexpected documentation, so being well-prepared can save you time and potential complications. Bring copies too!

Request a Justificante at the appointment if you go in School Hours

Your TIE will be ready 30ish days after your appointment.

4. How do  I get my Certificado de delitos de naturaleza sexual (CDNS)?

IMPORTANT! This certificate is required the first day of School.

·         https://citaprevia.mjusticia.gob.es/

·         TIE or Passport (original & copy for either)

·         CDNS Form (original & copy)

5. How do I open a Spanish Bank Account?:

• • This is crucial for managing your finances in Spain. You'll need a bank account to pay bills, receive income, and manage your daily expenses.  

  • If your Spanish isn’t great, consider  looking for banks with English-speaking staff or online banking platforms in English.

  • Monthly Fees: Many Spanish banks charge fees (usually €10–€20/month). Some banks waive fees for online-only accounts or with a minimum deposit.

  • Documents Required to Open a Spanish Bank Account

    • NIE (Número de Identificación de Extranjero): If you don’t have your NIE yet, some banks may allow you to open a non-resident account temporarily.

    • Proof of Address in Spain: Accepted documents include:

      • Empadronamiento Certificate (local town hall registration).

      • A rental contract or recent utility bill (electricity, water, internet) in your name.

    • A copy of your valid Non-Lucrative Visa to prove your legal residency status in Spain.

    • Proof of Income or Financial Solvency:

      • Some banks may request proof of financial means, especially for a resident account. Examples:

        • A copy of your bank statements from your home country.

        • A letter of financial solvency from your home bank.

        • Proof of regular income (if applicable) or savings account statements.

  • Recommended Banks for NLV residents:

    • Sabadell: Expat-friendly, offers English support.

    • BBVA: User-friendly app, no fees on certain accounts.

    • N26: Fully digital, no maintenance fees, ideal for frequent travelers.

    • Santander: Widely available, but fees are common.

6. How do I get Health Care Ready?:

·         Insurance Coverage: NALCAP provides full health insurance. You will not pay for medical visits or hospital treatment, including surgery.

·         Finding a Doctor: Locate the nearest hospital covered by your insurance and, if needed, find an English-speaking GP (more common than you might expect).

·         Doctor's Notes: If you miss school due to illness, obtain a doctor's note to avoid pay deductions. Submit the note to your school within three days of your absence.

·         Pharmacies: Be aware that some medications available over-the-counter in your home country may require a prescription in Spain.

7. How do I  get a Spanish Phone Number?:

• Getting a Spanish cellphone number is a simple process and an important step to stay connected, especially for tasks like opening a bank account, setting up utilities, and communicating locally. Here’s how to do it:

  • • Step 1: Choose a Type of Plan

Spanish mobile providers offer two main types of plans:

§  Prepaid Plan (Prepago):

§  No contract required, ideal for short-term stays or flexibility.

§  You load credit as needed (recargar saldo).

§  Great for tourists, expats who just arrived, or those waiting to get a residence card.

§  Contract Plan (Contrato):

§  Requires a contract, usually for 12-24 months.

§  Lower rates for calls, data, and bundled services.

§  Better for long-term residents but requires proof of identity and address.

§  Often includes discounts if bundled with home internet or TV.

• • • Step 2: Research Mobile Providers

      • Movistar: Reliable but typically more expensive.

      • Orange: Offers good deals and wide coverage.

      • Vodafone: Strong international options and coverage.

      • Yoigo: Competitive pricing, good for data-heavy plans.

      • Low-Cost Providers (MVNOs):

MásMóvil, Pepephone, Simyo, or Lowi: Affordable options with good plans for light users.

• • • Step 3: Gather Required Documents

      • For a Prepaid Plan:

        • Passport or ID: This is required by law to register your number, even for prepaid services.

      • For a Contract Plan:

        • Passport or NIE (Foreigner ID Number): Proof of identity is mandatory.

        • Bank Account Details (IBAN): Needed for automatic monthly payments.

        • Proof of Address: A rental contract or empadronamiento certificate may be requested.

§  Step 4: Visit a Store or Buy Online

·         In-Store: Visit a local branch of your chosen provider. Staff will help you select a plan, register your number, and set up the SIM card.

·         Online Purchase: Many providers, such as Vodafone, Simyo, and Pepephone, let you order a SIM card online and deliver it to your address. You’ll upload your documents during the checkout process.

5. Step 5: Activate Your SIM Card

·         Inserting the SIM card into your phone.

·         Following any text instructions or logging into the provider’s app or website.

·         Loading credit (recargar saldo) for prepaid plans.

6.   Step 6: Top-Up or Manage Your Plan

·         Prepaid Plans: You can top up your credit at kiosks, supermarkets, ATMs, or online via the provider’s app or website.

·         Contract Plans: Payments are deducted automatically each month, so ensure your bank account has sufficient funds.

8. Travel and Transportation

• Utilize Public Transportation: Take advantage of Spain's extensive public transportation network, including buses, trains, and metros.

• Obtain a City Travel Pass (Abono Tarjeta de Transporte Público): In most major cities, purchase an "abono transporte" for affordable and unlimited travel within the city.

  • You can get an appointment online even before you get to Spain

  • You will need your TIE, and a passport photo (same size as for your TIE)

• Check Driving Requirements: If you plan to drive, verify the requirements for using your foreign driver's license in Spain before renting a car.

Before embarking on your journey to Spain, understanding your financial situation and setting a realistic budget is crucial. While the NALCAP program provides a stipend, it is important to plan ahead to ensure that your finances will support your living expenses in Spain.

1. Stipend and Benefits

As a language assistant, you will receive a monthly stipend, which varies depending on the region of Spain where you are placed. The stipend is designed to cover basic living expenses but is not intended to be a full salary. The stipend generally ranges from 700 to 1,000 EUR per month, though this amount can vary. Keep in mind that the cost of living also depends on where you live. Larger cities like Madrid or Barcelona are typically more expensive than smaller towns or rural areas.

2. How much money will I need while in Spain?

Here are the main expenses you’ll need to budget for:

·         Accommodation: Rent is often the largest expense. In larger cities, rent can range from 300 to 700 EUR for a shared apartment. In smaller towns, this could be significantly lower.

·         Food: You can save money by shopping at local markets and cooking meals at home. Budget around 200 to 300 EUR per month for food, depending on your eating habits.

·         Transportation: Public transportation is widely available and affordable. Monthly transportation passes cost approximately 20 to 60 EUR in most cities.

·         Utilities: Phone, electricity, water, WiFi, which could add another 100 to 150 EUR per month.

It’s advisable to have extra savings before you arrive to cover initial costs such as deposits for accommodation, setting up a bank account, and buying basic necessities.

3. What are some common side hustles for people in the NALCAP program?

It's true that the NALCAP stipend, while helpful, may not always cover all living expenses, especially in larger cities. Here's a list of common side hustles for NALCAP participants in Spain, along with potential earnings:

1. Private English Tutoring

• Description: This is the most common side hustle for language assistants. You can tutor children, teenagers, or adults in English, either in person or online.

• Earnings: €15-€30 per hour (depending on experience, location, and student level). You can find students through word-of-mouth, online platforms (like TusClasesParticulares or Classgap), or by posting ads in local community centers or online forums.

2. Online English Teaching

• Description: Many online platforms connect English teachers with students worldwide. This offers flexibility and can be done from anywhere with a good internet connection.

• Earnings: €10-€25 per hour (depending on the platform, your qualifications, and demand). Some popular platforms include VIPKid, Italki, and Cambly.

3. Au Pairing

• Description: Live with a Spanish family and provide childcare in exchange for accommodation, meals, and a small stipend.

• Earnings: This varies greatly depending on the family and the hours required, but it can range from €50-€150 per week plus room and board. Websites like AuPairWorld can help you find families.

5. Freelancing (Online)

• Description: If you have skills in writing, editing, web design, graphic design, or other online fields, you can offer your services as a freelancer.

• Earnings: This varies widely depending on your skills and experience. Websites like Upwork and Fiverr can help you find clients.

Spain is a beautiful country with a rich cultural heritage, but adjusting to life in a new country can be challenging. Here are some tips to help you adapt to the Spanish way of life and improve your language skills.

1. Cultural Adjustment outside of the classroom

Living in Spain will expose you to different customs, traditions, and ways of thinking. These cultural differences can take some time to adjust to. Here are a few common aspects of Spanish culture to expect:

• Time and Meals: Spanish people  tend to eat their meals later than in other countries. Breakfast is typically light, lunch (la comida) is the largest meal of the day and usually eaten around 2:00 pm, followed by a lighter dinner (la cena) around 9:00 pm or later.

• Siesta: Many small shops and businesses close for a siesta (afternoon break), typically from 2:00 to 5:00 pm, especially in smaller towns.

• Social Life: Spanish people are very social and enjoy spending time with friends and family. Expect a lot of gatherings in parks, plazas, and cafes. Expect nights to start late and end reeeaaally late!

2. Cultural Adjustment inside the classroom

1. Formality and Respect:

• While informality varies by school and region, there's generally a more relaxed student-teacher dynamic. Students might address teachers by their first names or even as “profe” (a short version of “teacher” in Spanish).

2. Classroom Noise Level:

• Classrooms tend to be louder than what you might be used to in the US. Students might talk amongst themselves more frequently, even during lessons. This doesn't necessarily mean they're being disrespectful; it's often just the cultural norm.

3. Student Interaction and Participation:

• Students may be less inclined to participate actively in class discussions. They may sometimes seem unmotivated or disengaged in learning English.

4. Discipline and Rules:

• While rules exist, classroom management can be more relaxed. Teachers might address disruptive behavior with verbal reminders. However, serious misbehavior will be addressed.  

5. Teacher-Student Relationships:

• While teachers are friendly, there's a clearer professional distance.

6. Use of Technology:

•  Technology use can vary. Some schools may have modern equipment, while others rely more on traditional methods.

• Students are generally not allowed to use their phones in the classroom

7. Large class sizes:

·         Overcrowded classrooms can make it challenging to provide individual attention to students.

• Varying English levels within the same class: This can make it difficult to cater to all students' needs.

Common complaints and Possible Solutions

• Limited resources/outdated facilities: Some schools lack modern technology or resources, relying on older teaching methods and materials.

  • Possible Solutions:

    • Be resourceful: Adapt existing materials or create your own using free online resources like Canva, ESL Printables, or British Council TeachingEnglish.

    • Suggest low-cost alternatives: If appropriate, suggest inexpensive or readily available alternatives to the teacher (e.g., using online videos or audio recordings).

    • Focus on communicative activities: Prioritize activities that don't rely heavily on technology, such as games, discussions, and role-playing.

    • Connect with other auxiliares: Share resources and ideas with other auxiliares who may have found creative solutions.

• Lack of support: Some auxiliares feel unsupported by their schools, with little guidance or feedback on their performance. They may feel like they are just "there" and not integrated into the school community.

  • Possible Solutions:

    • Proactively communicate: Schedule a meeting with your coordinator or head of the English department to discuss your role and expectations.

    • Seek out other teachers: Introduce yourself to other teachers in the department or school and try to build relationships.

    • Join school events: Participate in school activities or events to become more integrated into the community.

    • Connect with other auxiliares: Build a support network with other auxiliares in your area.

• Lack of direction/guidance: Some teachers don't provide clear instructions or lesson plans, leaving the auxiliar unsure of their role or what to do in the classroom.

  • Possible Solutions:

    • Request clear instructions: Ask the teacher for specific instructions or lesson plans in advance.

    • Offer to create a lesson plan together: Propose collaborating on lesson planning to ensure you both understand the objectives and your role.

    • Be proactive and suggest activities: If you're given freedom, suggest activities that align with the curriculum and utilize your skills.

• Micromanagement/overbearing presence: On the other hand, some teachers might micromanage the auxiliar's every move, not allowing them any autonomy or creativity.

  • Possible Solutions:

    • Politely discuss your role: Have a conversation with the teacher about your understanding of your role as an auxiliar and your desire to contribute more meaningfully.

    • Suggest specific activities or contributions: Propose specific ways you can contribute to the lesson that demonstrate your skills and initiative.

    • Focus on positive feedback: When the teacher gives you some freedom, do a great job and show them your capabilities.

• Lack of collaboration: Some teachers don't collaborate with the auxiliar on lesson planning or activities, treating them more as an assistant than a co-teacher.

  • Possible Solutions:

    • Initiate collaboration: Proactively offer to collaborate on lesson planning or activities.

    • Share resources and ideas: Share relevant resources or activity ideas with the teacher.

    • Discuss student needs together: Suggest discussing student progress and needs together to find ways to better support them.

• Not utilizing the auxiliar's skills: Auxiliares are often hired for their native English skills and cultural knowledge, but some teachers don't take advantage of these assets, assigning them simple tasks or not involving them in meaningful activities.

  • Possible Solutions:

    • Highlight your skills: Discuss your specific skills and how they can benefit the students and the class.

    • Offer to lead cultural presentations or activities: Propose sharing aspects of your culture through presentations, games, or discussions.

    • Suggest leading small group activities focusing on conversation: This is a great way to utilize your native speaker abilities.

• Varying levels of English proficiency: Some teachers' English proficiency may be lower than expected, making communication difficult.

  • Possible Solutions:

    • Use visual aids and gestures: Supplement verbal communication with visual aids, gestures, and written notes.

    • Use translation tools: Use online translation tools or dictionaries to help bridge communication gaps.

    • Be patient and understanding: Remember that language learning is a process, and be patient with the teacher's efforts to communicate in English.

    • Focus on key vocabulary: Try to establish common key words or phrases related to classroom activities.

3 Spain and POC

• Research your placement region: Some regions are more diverse than others. Research the demographics of your assigned city/town to get an idea of what to expect. This can help you mentally prepare and find potential communities.

• Connect with other POC auxiliares: Reach out to current or former NALCAP participants who are also POC. They can provide valuable insights and support based on their experiences. Facebook groups (like "Blacks in Spain" or specific regional groups) and Reddit communities (r/SpainAuxiliares) can be helpful resources.

• Prepare for potential microaggressions: While most Spaniards are welcoming, be prepared for potential microaggressions or questions about your background. Having strategies for responding to these situations can be helpful.

• Pack accordingly: Consider packing hair and skin care products that may be difficult to find in Spain, especially if you have specific needs.

Upon Arrival and During Your Stay:

• Be prepared for stares or questions: Depending on your appearance and where you are placed, you may receive stares or questions from locals curious about your background. This is often out of curiosity rather than malice.

• Don't be afraid to speak up: If you experience any form of discrimination or discomfort, don't hesitate to speak up and address the situation. You can also seek support from your school or other resources.

• Document any incidents: If you experience any serious incidents of discrimination, it's important to document them. This can be helpful if you need to escalate the situation or seek further support.

• Embrace the cultural exchange: Focus on the positive aspects of the cultural exchange and share your own culture with your students and colleagues. This can be a valuable learning experience for everyone involved.

Specific Advice from some of my clients:

• "Be prepared to be the 'first' or 'only' in some situations. This can be both challenging and rewarding."

• "Finding community is key. Don't be afraid to reach out to other expats or locals who share similar interests."

• "Learn some basic Spanish phrases to help navigate everyday situations."

• "Don't take every stare or question personally. Most people are just curious."

• "Remember that your experience is valid and important. Don't be afraid to share your perspective."

4. Language Learning

While many Spanish people speak English, it is important to learn Spanish to fully immerse yourself in the culture and to help with your work as a language assistant. Here are some tips to improve your language skills:

• Take a Spanish course before you arrive. This can help you get a head start on the basics of the language.

• Practice speaking every day. Even if you're not fluent, speaking with locals is the best way to improve.

• Use language apps like Duolingo, Babbel, or Memrise to continue learning once you arrive.

• Join local language exchange groups. This will allow you to practice Spanish with native speakers while helping them with their English.

• Be patient with yourself. Learning a new language takes time and practice. Don’t be afraid to make mistakes—everyone will appreciate your efforts.

3.Your Role in the Classroom- what is and isn’t your job

As a language assistant, your main job is to help students improve their English skills. Your tasks may include:

• Leading conversation practice sessions.

• Assisting with grammar and vocabulary exercises.

• Helping to prepare lessons.

• Participating in cultural activities and language games.

• Encouraging students to use English in real-world contexts.

 Is:

Is NOT:

·         Enhance students' oral English skills

·         Provide cultural exchange

·         Assist the main teacher

·         Contribute ideas (when welcomed)

·         Lead conversational activities

·         Practice pronunciation

·         Play language games

·         Provide cultural insights

·         Offer individual support to students

·         Be a full-fledged teacher

·         Create lesson plans independently

·         Manage classroom discipline single-handedly

·         Grade papers regularly

·         Be solely responsible for classroom management

·         Teach grammar lessons without guidance

·         Act as a substitute teacher without another teacher in the room

4. Travel and Exploration

Spain is a diverse and beautiful country, with a wide range of landscapes, cities, and cultural sites to explore. During your time as a language assistant, you’ll have ample opportunities to travel and immerse yourself in the Spanish way of life, both within Spain and beyond.

4.1 Explore Spain

Spain offers a rich tapestry of destinations, each with its own unique character. Some of the must-see places include:

• Madrid: The capital city, filled with art museums, historic monuments, and vibrant neighborhoods.

• Barcelona: Known for its modernist architecture (such as Gaudí’s works), beaches, and lively atmosphere.

• Seville: A city steeped in history, famous for its flamenco dancing, tapas, and beautiful architecture.

• Valencia: Home to stunning beaches, futuristic buildings, and the famous La Tomatina festival.

• Granada: A charming city with a mix of Moorish and Spanish influences, home to the Alhambra palace.

4.2 Experience Spanish Festivities

Spain is known for its vibrant and diverse festivals. Here are some of the key celebrations you shouldn't miss:

Fall:

• Fiestas del Pilar (Zaragoza, October 12th):

  • Ofrenda de Flores: A large flower offering.

  • Gigantes y Cabezudos: Parades of giant figures.

Winter:

• Navidad (Christmas) (December 24th - January 6th):

  • Nochebuena (Christmas Eve): The main family gathering with a large dinner.

  • Nochevieja (New Year's Eve): Celebrate by eating 12 grapes at midnight for good luck.

  • Día de Reyes (Three Kings' Day, January 6th): The traditional gift-giving day, with the "Roscón de Reyes" cake.

  • Regional variations: Such as the Catalan "Tió de Nadal."

• Carnaval (February/March):

  • Cádiz: Famous for satirical "chirigotas."

  • Tenerife: Known for grand parades and elaborate costumes.

  • Sitges: Celebrated for its diverse and inclusive atmosphere.

  • General traditions: Parades, street parties, and the "Entierro de la Sardina."

Spring:

• Las Fallas (Valencia, March 15th-19th):

  • Ninots: Large, satirical figures displayed and burned.

  • Mascletàs: Loud and exciting firecracker displays.

  • Nit del Foc (Night of Fire): The burning of the "ninots."

  • Ofrenda de Flores: A flower offering to the Virgin.

• Semana Santa (Holy Week) (March/April):

  • Processions: Religious floats ("pasos") carried through the streets.

  • Saetas: Impassioned flamenco songs.

  • Regional variations: Unique traditions throughout Spain.

• Feria de Abril (Seville, April):

  • Casetas: Tents for eating, drinking, and dancing.

  • Sevillanas: Traditional Andalusian dance.

  • Horse-drawn carriages: A key feature of the Feria.

Summer:

• Noche de San Juan (Night of Saint John) (June 23rd):

  • Bonfires: Lit on beaches and in plazas.

  • Jumping over the fire: A tradition for good luck.

  • Fireworks: Common in coastal cities.

• San Fermín (Pamplona, July 6th-14th):

  • Encierros (Running of the Bulls): The famous bull runs.

  • Other festivities: Parades, concerts, and Basque sports.

• La Tomatina (Buñol, last Wednesday of August):

  • Tomato fight: A massive tomato-throwing event.

Throughout the Year:

• Local "Fiestas Mayores": Town and village festivals with local traditions.

4.3 Schengen Area Travel

As a participant in the NALCAP program with a Spanish student visa, you will generally be able to travel freely within the Schengen Area. The Schengen Area includes most EU countries (excluding Ireland) plus Iceland, Liechtenstein, Norway, and Switzerland. Remember to always carry your passport and Spanish residency documentation when traveling within the Schengen Area.

Key Points Before You Start:

• You MUST be a current auxiliar: This process is only for those currently participating in the NALCAP program. If you were an auxiliar in the past but are not currently, or if you are with a different program, you must apply as a new applicant.

• Regional Variations: Renewal processes and requirements vary by region. It is crucial to check the specific instructions from your regional education office.

• Maximum Years of Service: The program allows a maximum of five years of participation in total, across all regions. Check your PROFEX portal for your PLAZA ACEPTADA history to confirm your eligibility.

• Renewal Priority: Renewals are prioritized as follows:

  1. First-year renewals in the same region.

  2. New applicants and first-year renewals in a different region.

  3. Second, third, and fourth-year renewals (in that order).

Step-by-Step Renewal Process:

1. Consult Official Resources: The most important step! Visit the official Ministry of Education website and, most importantly, the website or contact the specific education office for the region where you are currently placed. They will have the definitive information on deadlines, required documents, and specific procedures.

2. Access PROFEX Portal: The PROFEX portal is used for both new and renewal applications, but the application process is different. Ensure you are following the renewal-specific instructions.

3. Gather Required Documents: The exact documents required will vary by region, so refer to the regional education office's instructions. However, some commonly requested documents may include:

   • Completed renewal application form (usually found on the regional education office website or within the PROFEX portal).

   • Copy of your current TIE (Tarjeta de Identidad de Extranjero).

   • Copy of your passport.

   • A report from your school (sometimes required, detailing your performance as an auxiliar).

   • Possibly other documents specific to your region.

4. Complete the Online Application (if applicable): Follow the instructions provided by your regional education office for completing the online renewal application within the PROFEX portal. Pay close attention to deadlines.

5. Submit Your Application: Submit your application according to the instructions provided by your regional education office. This might involve uploading documents to the PROFEX portal or sending physical copies by mail.

6. Await Confirmation: After submitting your application, you will need to wait for confirmation from the regional education office. The timeline for this can vary.

7. Accept Placement (if offered): If your renewal is approved, you will receive notification and instructions on accepting your placement.

1. Join a Different Language Assistant Program:

• BEDA Program: As mentioned previously, BEDA places assistants in concertados (semi-private) schools, often with a Catholic focus. It generally offers a better stipend than NALCAP and includes a TEFL certification course. Check their website for application periods, which usually open earlier than NALCAP.

• Meddeas Program: Meddeas works with private and concertados schools and offers various programs with different levels of support and stipends. They sometimes offer help with accommodation. Their application process is often rolling, allowing for more flexibility.

• UCETAM Program: Focused specifically on the Madrid region, UCETAM places assistants in private and concertados schools and is known for its cultural immersion activities.

• Read more about each program here

2. Become Self-Employed (Autónomo):

• What it involves: This allows you to work independently as a freelancer, tutor, or in another capacity.

• Requirements:

  • NIE (Número de Identificación de Extranjero): You'll need an NIE, which you should already have from your NALCAP stay.

  • Social Security Registration (Seguridad Social): You must register with the Spanish Social Security system and pay monthly contributions (cuotas de autónomo).

  • Tax Registration (Hacienda): You'll need to register with the Spanish tax agency (Agencia Tributaria) and file quarterly tax returns (declaraciones trimestrales).

  • Meeting legal requirements for your activity: Depending on your profession, you may need specific qualifications or licenses.

• Considerations: Being autónomo involves paperwork and financial responsibility. It's recommended to consult with a gestor (administrative advisor) who can help you navigate the process and ensure you comply with all legal requirements.

3. Find a Sponsor (Trabajo por Cuenta Ajena):

• What it involves: Finding an employer in Spain who is willing to sponsor your visa. This is the most common way to obtain a work visa.

• Challenges: This can be challenging as the employer needs to prove that they couldn't find a qualified Spanish or EU citizen for the position.

• Process: The employer applies for a work permit for you, and once approved, you can apply for a work visa at the Spanish consulate in your home country.

• Types of Sponsorship:

  • Highly Qualified Professional Visa: For those with higher education or specialized skills.

  • Work Permit: For other types of employment.

4. Marry/Get a Domestic Partnership (Pareja de Hecho) with a Spanish Citizen:

• Marriage (Matrimonio): Marrying a Spanish citizen grants you the right to reside in Spain.

• Domestic Partnership (Pareja de Hecho): This is a legal union similar to marriage, but the requirements vary by region. You typically need to prove cohabitation for a certain period (usually one year). It also grants you the right to reside in Spain

Other Options:

• Student Visa (Master's or other studies): Enrolling in a recognized study program in Spain allows you to apply for a student visa.

• Non-Lucrative Visa: This visa allows you to reside in Spain without working, provided you have sufficient financial means to support yourself. You'll need to demonstrate proof of funds, private health insurance, and accommodation.

A Step.by-Step guide to obtaining your visa

Step 1: Familiarize Yourself with the Process

• Consulate Websites: Thoroughly review the websites of the Spanish Consulate responsible for your jurisdiction and the Spanish Ministry of Foreign Affairs.

• Contact the Consulate: Reach out to the Consulate directly for any specific questions or clarifications. Consider the best method of contact (email, phone, or in-person visit).

• Seek Advice from Previous Participants: Connect with former NALCAP participants to gain firsthand insights into the process and potential challenges.

Step 2: Obtain the FBI Background Check

• FBI Website: Visit the FBI's official website to understand the specific requirements and procedures for obtaining a background check.

• Apostille Process: Research the apostille process in your home country. This may involve contacting the Secretary of State or a similar government agency.

• Timing: Allow ample time for the background check process, including the apostille.

Step 3: Request the Apostille

• Apostille Authority: Identify the appropriate authority in your home country to request the apostille.

• Document Preparation: Ensure that the FBI background check is in the correct format and ready for apostille.

• Processing Time: Consider the processing time for the apostille, as it can vary depending on the specific jurisdiction.

Step 4: Translate Documents

• Certified Translator: Use my services! Just 67 euros for your one-page FBI background check and Apostille!

• Translation Accuracy: If you choose to go with someone else (that would make me really sad) ensure that the translations are accurate and complete. Pay attention to the formatting and presentation of the translated documents.

Step 5: Apply for the Visa

• Application Form: Carefully read the instructions and complete the National Visa Application Form accurately.

• Document Checklist: Create a detailed checklist of all required documents to avoid any omissions.

• Visa Fee Payment: Understand the visa fee and the accepted payment methods.

Step 6: Attend Your Appointment

• Appointment Scheduling: Schedule your appointment at the Consulate or BLS office well in advance.

• Document Organization: Organize all required documents in a clear and accessible manner.

• Additional Questions: Be prepared to answer any additional questions from the consular officer (unlikely but not impossible).

Step 7: Obtain Your NIE

• Registration: Register at the local Town Hall (Ayuntamiento) upon arrival in Spain.

  • Within 30 days of arrival, you must register at your local town hall (Ayuntamiento). This is essential for accessing public services and proving your residency and getting your TIE.

  • In some areas (big cities such as Madrid, Malaga or Barcelona)  it might be hard to find an appointment.

  • Some municipalities may charge a small fee for the empadronamiento process.

  • What will you need for your empadronamiento? Passport, Form, Rental Contract/Landlord’s consent. Bring copies of  all of them (just in case).

  • Beware that most AirBnBs won’t allow you to register.

• Appointment Scheduling: Schedule an appointment at the Oficina de Extranjería (Immigration Office).

  • Access the Appointment Website-(Be aware that the website is primarily in Spanish. Using a translation tool can be helpful if you are not fluent.)

  • Select your province

  • Choose the procedure:

    • "Policía - Expedición de Tarjeta de Identidad de Extranjero (TIE)"

    • "Policía - Asignación de NIE" (if you are specifically requesting an NIE)

  • Choose "Solicitar Cita": This means "Request Appointment."

  •  Fill in Your Information:

  • Choose a Date and Time:

    • Be aware that appointments can be limited, and you may need to check back frequently or be flexible with your schedule.  

    • Check early in the week: Many people report that new appointments are released early in the week (Mondays or Tuesdays around 12.00), so checking then might increase your chances of finding an available slot.  

  • Confirm Your Appointment:

    • You should receive a confirmation email or message with the details of your appointment.

    • Print or save your confirmation: Bring a printed or digital copy of your appointment confirmation to your appointment.

Spanish Consulates in the U.S.:

 Consulate General in Chicago

Jurisdiction: Illinois, Indiana, Iowa, Kansas, Nebraska, North Dakota, South Dakota, Ohio, Kentucky, Michigan, Minnesota, Missouri, Wisconsin

·         180 N. Michigan Avenue, Suite 1500

·         Chicago, IL 60601

·         Tel: (312) 782-4588/4589

·         Fax: (312) 782-1635

·         cog.chicago@maec.es

·         Visa information

Consulate General in Houston

Jurisdiction: Alabama, Arkansas, Louisiana, Mississippi, Tennessee, New Mexico, Oklahoma, Texas

·         1800 Bering Drive, Suite 750

·         Houston, TX 77057

·         Tel: (713) 783-6200/05/14
Fax: (713) 783-6166

·         Visa information

 Consulate General in Los Angeles
Jurisdiction: California (counties: Imperial, Kern, Los Angeles, Orange, Riverside, Bernardino, San Diego, San Luis Obispo, Barbara y Ventura), Arizona, Colorado, Utah

·         5055 Wilshire Blvd., Suite 860

·         Los Angeles, CA 90036
Tel: (323) 938-0158/0166

·         cog.losangeles@maec.es

·         Visa information

 Consulate General in Miami

Jurisdiction: Florida, South Carolina, Georgia

·         2655 Le Jeune Road, Suite 203

·         Coral Gables, FL 33134

·         Tel: (305) 446-5511/12/13

·         Fax: (305) 446-5431

·         cog.miami@maec.es

·         Visa information

Consulate General in New York

Jurisdiction: New York, Connecticut, Delaware, Pennsylvania, New Jersey

·         150 East 58th Street, 30th & 31st Floors 

·         New York, NY 10155

·         Tel: (212) 355-4080/81/82/85/90

·         Fax: (212) 644-3751

·         cog.nuevayork@maec.es

·         Visa information

 Consulate General in San Francisco

Jurisdiction: Alaska, Northern California, Hawaii, Idaho, Montana, Nevada, Oregon, Washington, Wyoming, US Pacific

·         1405 Sutter Street

·         San Francisco, CA 94109

·         Tel: (415) 922-2995/96

·         Fax: (415) 931-9706

·         cog.sanfrancisco@maec.es

·         Visa information

 Consular Section at the Embassy in Washington, DC

Jurisdiction: Maryland, Virginia, West Virginia, District of Columbia, North Carolina

·         2375 Pennsylvania Avenue, NW

·         Washington, DC 20037

·         Tel: (202) 728-2330

·         cog.washington@maec.es

Consulate General in San Juan, Puerto Rico

Jurisdiction: Puerto Rico, Islands of Culebra and Vieques, Virgin Islands 

·         Edificio Mercantil Plaza, Piso 11 Oficina 1101 Avenida Ponce de León s/n

·         Hato Rey - Puerto Rico 00918

·         Tel:  (787) 758-6090/6142/6279

·         Fax: (787) 763 01 90

·         Cog.SanJuandePuertoRico@maec.es

Sample letter of recommendation for NALCAP

[Organization's Official Letterhead]

Name]

[Title]

[Organization]

[Address]

[hone Number]

[Email Address]

[Date - Must be after September 1, 2024. Example: October 26, 2024]

Ministry of Education of Spain

Subject: Letter of Recommendation for [Applicant's Full Name]

Dear Ministry of Education of Spain,

It is with great pleasure that I recommend [Applicant's Full Name] for the Language and Culture Assistants Program in Spain (NALCAP). I have known [Applicant's Name] for [Number] years as their [Your relationship to the applicant - e.g., Professor of English, Supervisor at [Company Name], Mentor in [Organization]]. During this time, I have had the opportunity to observe their [Specific qualities relevant to the program, e.g., strong communication skills, dedication to learning, adaptability, and enthusiasm for cultural exchange].

[Applicant's Name] was a student in my [Course Name] class at [University Name] during the [Semester/Year]. In this capacity, they consistently demonstrated excellent communication skills, both written and oral. Their presentations were well-researched and engaging, and they actively participated in class discussions, demonstrating a genuine interest in sharing ideas and perspectives. Beyond their academic performance, [Applicant's Name] possesses a natural ability to connect with others. They are a highly motivated and responsible individual with a strong work ethic.

Furthermore, during their time as [Applicant's role in a job or volunteer experience, if applicable], they displayed exceptional [Specific skills gained that are relevant to the program. E.g., interpersonal skills, patience, the ability to explain complex information clearly, adaptability in new environments]. For example, [Give a brief, specific example of a situation that demonstrates the applicant's skills. E.g., "They successfully mentored a group of new employees, helping them acclimate to the company culture and learn new procedures quickly." or "They demonstrated patience and understanding while tutoring struggling students in the university's writing center."].

I am confident that [Applicant's Name] possesses the necessary qualifications to thrive in the NALCAP program. Their strong communication skills, adaptability, and genuine interest in cultural exchange make them an ideal candidate to assist English language teachers and share their cultural background with students in Spain. They are a talented and enthusiastic individual who I believe will make a significant contribution to the program.

Therefore, I highly recommend [Applicant's Name] without reservation. I am certain they will represent the program and their home country with distinction.

Sincerely,

[Signature]

[Typed Name]

Common questions and doubts regarding NALCAP

• Can I choose my placement region? While you can indicate preferences, final placement is not guaranteed.

• What if I don't get my visa in time? Avoid booking non-refundable flights until you have your visa. If your visa is delayed, notify your regional education office immediately.

• Can I renew the program for another year? Yes, renewals are possible, but placement may change.

• Do I need private health insurance? No, your regional education office provides health insurance coverage.

• Can I work outside of NALCAP? No, your visa does not permit additional employment in Spain.

• What if I need medical attention before my official insurance starts? It's highly recommended to have travel insurance that covers you from the moment you arrive in Spain until your official NALCAP insurance begins.

• What should I pack? Pack for your region's climate, keeping in mind that Spanish school buildings often lack robust heating and cooling systems. Layers are essential for both winter and summer. The dress code is generally relaxed; casual attire like jeans and a sweater or hoodie is usually acceptable. While you don't need to bring everything from home, consider packing specific hair and skincare products if you have particular needs, as these may be harder to find in Spain.

• What if I have a problem at my school? First, try to resolve the issue by communicating directly with your teacher or coordinator. If the problem persists, you can contact your regional education office for further assistance.

• What if I have a pre-existing medical condition? Ensure you have sufficient medication for the initial period before your Spanish health insurance is active. Once you are covered, you can visit a doctor in Spain to discuss your ongoing needs and obtain prescriptions if necessary. It's helpful to have medical records translated into Spanish.